Instructional Support Associate #2502310
Required Qualifications (as evidenced by an attached
resume):
Bachelor’s Degree (foreign equivalent or higher). Experience working with
word processing, spreadsheet management, electronic messaging and internet
applications, e.g., Microsoft Word, Excel, PowerPoint, Google Apps. Strong
customer service experience in a related customer-focused field (hospitality,
education support).
Preferred Qualifications: Experience working in a library (academic or public). Experience using
databases or online platforms, statistics and scheduling software tools, and
office productivity software. Experience with library services platforms such
as Sierra, Alma, I3.
Brief Description of Duties:
This position oversees and participates in the stacks maintenance and
delivery operations in University Libraries locations. Under the direction of
the Head of Access Services, the incumbent supervises library personnel and
student employees to ensure high quality collection integrity by maintaining
patron services at the North Reading Room or assigned service desk,
participates in stacks maintenance, ensures the timely delivery of requested
material in support of library services such as interlibrary loan, document
delivery and reserves and relevant statistics. Requires advanced knowledge of
library services platform (LSP) software, circulation, interlibrary loan and
reserves policies and procedures and high-quality customer service at the
library service points. The ability to learn new software applications and
learn new technology.
Duties:
- Coverage of the Library Services Desk including circulation of library materials, answering library user questions in person and by phone while referring more complex reference questions to Reference staff.
- Assist with all aspects of Circulation Services.
- Assist patrons at the public computers. Knowledge of Access Services policies.
- Maintain appropriate statistics using the library services platform (LSP) program.
- Responsible for opening and closing the library as needed.
- Respond to inquiries related to circulation, resource sharing, reserves, basic reference questions and problems according to established procedures, practices and service policies.
- Direct users to appropriate resources within the library and on campus.
- Train, supervise and assign daily work to student workers.
- Coordinates and participates in the daily operations in support of stack maintenance and delivery functions.
- Assign and monitor the daily work of shelving and delivery.
- Maintain appropriate statistics regularly and meet benchmarks for area.
- Respond to queries about Access Services policies.
- Full working knowledge of the library services platform, including all functions in regard to patron files.
- Monitor the borrowing of library materials by determining the eligibility of borrowers.
- Facilitate the response to library maintenance issues and referral to proper personnel.
- Assist with the supervision of student employees, including training, scheduling, assigning and reviewing tasks, coordinating with other staff on performance assessment and monitoring work-study balance.
- Assist with the timely processing of resource sharing and reserves requests, including retrieving material, checking material in/out, labeling, scanning, and preparing for shelving or delivery.
- Manage assigned workflow tasks in Alma.
- Maintain communication with other AUS team members in the workflow to ensure the timely completion of requests.
- Be knowledgeable about resource sharing and reserves policies and be able to respond to basic inquiries.
- Maintains technical competency and skills through professional development opportunities.
- Participate in department and University-wide committees, events and professional organizations.
- Other duties as assigned as appropriate to rank and departmental mission.
Special Notes:
This is a full-time appointment. FLSA Non-Exempt position, eligible for the
overtime provisions of the FLSA.
In addition to the employee’s base salary, this position is eligible for $4,000
UUP annual location pay, paid biweekly.
Essential Position: This has been designated as an essential
position based on the duties of the job and the functions performed. Positions
that are designated as such may be required to report to work/remain at work
even if classes are canceled, and the campus is working on limited operations
in an emergency.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the
creation of an inclusive learning, and working environment. All qualified
applicants will receive consideration for employment without regard to race,
color, national origin, religion, sex, pregnancy, familial status, sexual
orientation, gender identity or expression, age, disability, genetic
information, veteran status and all other protected classes under federal or
state laws.
If you need a disability-related accommodation, please call the
university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
In accordance with the Title II Crime Awareness and Security Act a copy
of our crime statistics can be viewed here.
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WORK HERE page to learn about the total rewards we
offer.
Official Job Title: Instructional Support Associate
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: University Libraries/Access & User Services
Schedule: Full-time
Shift: Day Shift
Shift Hours: 8:30am – 5:00pm
Posting Start Date: Jul 2, 2025
Posting End Date: Aug 1, 2025, 11:59:00 PM
Salary: $51,261 – $53,000
Appointment Type: Temporary
Salary Grade: SL2
SBU Area: Stony Brook University
