Instructional Support Associate # 2501449
Required Qualifications (as evidenced by an attached
resume):
Bachelor’s Degree (foreign equivalent or higher). Experience working with word
processing, spreadsheet management, electronic messaging and internet
applications, e.g., Microsoft Word, Excel, PowerPoint, Google Apps.
Strong customer service experience in a related customer-focused field
(hospitality, education support).
Preferred Qualifications:
Experience in a library (academic or public). Experience with integrated
library system or library services platform (like Sierra or Alma).
Brief Description of Duties:
This position provides oversight of library locations during the library’s
evening and weekend hours. They may be responsible for opening and/or closing
library locations. The position provides service at assigned library locations,
checks in/out library materials, and responds to inquiries in person, over the
phone, and online. This position also assists with retrieval and shelving
library materials and stacks maintenance. This position works closely with
student employees and assists with supervising the student employees. The
position also acts as a liaison between the evening/weekend staff and the
daytime staff as well as with facilities and UPD to ensure clean, safe spaces
for patrons. The incumbent must possess the ability to learn new software applications
and learn new technology
- Assist in overseeing operations in assigned areas, including service desk coverage, student supervision and responding to patron inquiries evening and weekend operations. Coverage of the Library Services Desk including circulation of library materials, processing of resource sharing and reserve requests, and answering library user questions in person and by phone while referring more complex reference questions to Reference staff. Assist with all aspects of Circulation Services. Assist patrons at the public computers. Knowledge of Access Services policies. Maintain appropriate statistics using library services platform (LSP), gate counts, and other methods. May supervise a library aide.
- Assist with the supervision of student employees, including training, scheduling, assigning and reviewing tasks, coordinating with other staff on performance assessment and monitoring work-study balance.
- Assist with processing resource sharing requests, including assigning requests to appropriate queues and responding to questions about request status. Retrieving, scanning, and preparing material for delivery. Requires knowledge of resource sharing policies and ability to use specialized software such as Alma, ILLiad, course management system, and scanning software and tools.
- Respond to queries about library services and provide basic reference support at service desk, on phone, and online. Full working knowledge of the library services platform, including all functions in regard to patron files, processing of holds and receipt of library fine or fee payments, and knowledge of library resources. Facilitate the response to library maintenance issues and referral to proper personnel.
- Participates in and facilitates stacks maintenance and delivery operations for Access User Services. Under the direction of the Head of Access Services, coordinates and participates in the daily operations in support of stacks maintenance and delivery functions. Assigns and monitors the daily work of shelving and delivery. Establish procedures and train employees and student employees. Possess knowledge of stacks maintenance best practices and vision of delivery of services in Access & User Services. Maintain appropriate statistics regularly and meet benchmarks for area.
- Maintains technical competency and skills through professional development opportunities. Participate in department and University-wide committees, events and professional organizations.
- Other duties or projects as assigned as appropriate to rank and departmental mission.
Special Notes:
This is a part-time appointment. FLSA Non Exempt position, eligible for the
overtime provisions of the FLSA.
For this position, we are unable to sponsor candidates for work visas.
Essential Position: This has been designated as an essential
position based on the duties of the job and the functions performed. Positions
that are designated as such may be required to report to work/remain at work
even if classes are canceled, and the campus is working on limited operations
in an emergency.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
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Visit our WHY
WORK HERE page to learn about the total rewards we
offer.
The starting salary range (or hiring range) to be offered for this position is
noted below, it represents SBU’s good faith and reasonable estimate of the
range of possible compensation at the time of posting.
Job Number: 2501449
Official Job Title: Instructional Support Associate
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Southampton
Department/Hiring Area: University Libraries / Access & User Services
Schedule: Part-time
Shift :Evening Shift
Shift Hours: Mon – Thurs 4:00 pm – 12:00 am
Posting Start Date: Apr 22, 2025
Posting End Date: May 22, 2025, 11:59:00 PM
Salary: $39,408
Appointment Type: Term
Salary Grade:SL2
SBU Area: Stony Brook University
