Required Qualifications:
Bachelor’s Degree
(foreign equivalent or higher). Experience working with word processing,
spreadsheet management, electronic messaging and internet applications, e.g.,
Microsoft Word, Excel, PowerPoint, Google Apps. Strong customer service experience
in a related customer-focused field (i.e., hospitality, education support).
Must have, keep and maintain the appropriate valid NYS Driver’s License; have a
motor vehicle record which is free from major violations or a pattern of repeat
violations. (***Out-of-State Applicants, see “Special Notes”).
Preferred
Qualifications:
Experience working
in a library (academic or public). Experience with integrated library systems
or library services platforms, such as Sierra, Alma, etc.
Brief Description of
Duties:
The position of
Resource Sharing Associate is the branch coordinator for resource sharing
responsible for ADA compliance and maintaining timely and reliable access to
materials across the library system and through interlibrary partnerships. By
coordinating resource sharing workflows, supervising student employees,
managing branch deliveries, and providing scanning and document remediation
services, this staff member ensures that borrowing, lending, and document
delivery requests are supporting circulation operations and maintaining
consistent communication through departmental inbox management, helping the
library meet user needs while upholding accessibility and service standards.
This position will be scheduled at both HSL and the Melville Library. The incumbent
must possess the ability to learn new software applications and learn new
technology.
- Resource Sharing
processing:
- Assist with interlibrary loan (borrowing and lending) and resource sharing request processing in ILLiad, Docline and Alma. Accurately code requests for processing, retrieve and scan items for delivery; assist with packaging of material for shipping; receive items from other lending libraries. Supervise, train and schedule student employees in support of resource sharing and interlibrary loan. Lead the processing of HSL lending requests. Assist with the monitoring of the Resource Sharing departmental inbox, responding to and forwarding emails as necessary. Provide scanning services for the fulfillment of interlibrary loan, ALMA resource sharing, digitization and document delivery requests. Maintain a working knowledge of the Resource Sharing department’s scanners and associated software. Send requested scans to patrons via ALMA, Odyssey, and Article Exchange.
- Branch Coordinator:
- Coordinate the movement of library materials between the Health Sciences Library, Melville Library, other branch libraries, and storage facilities. Maintain a schedule for daily trips to retrieve and deliver materials and complete deliveries as needed. Coordinate with library staff members on branch deliveries.
- Provide scanning services for the fulfillment of interlibrary loan, ALMA resource sharing, digitization and document delivery requests. Maintain a working knowledge of the Resource Sharing department’s scanners and associated software. Send requested scans to patrons via ALMA, Odyssey and Article Exchange.
- Document remediation:
- Assist with the remediation of digital documents to support accessibility and inclusive access. Review documents for accessibility and inclusive access. Review documents for accessibility issues and correct elements using remediation software. Maintain a working knowledge of document remediation tools and best practices to support accessible document delivery.
- Coverage of the Health Sciences Library and other service desks including circulation of library materials, answering library user questions in person and by phone while referring to more complex reference questions to Reference staff. Maintain knowledge of Access Services policies. Maintain appropriate statistics using our library services platform (LSP) program and library analytics tools.
- Maintains technical competency and skills through professional development opportunities. Participate in department and University-wide committees, events, and professional organizations.
- Other duties or projects as assigned as appropriate to rank and departmental mission.
About the Libraries:
The University
Libraries are an essential partner in Stony Brook University’s mission of
global leadership in research, discovery, and learning, positioning ourselves
as the hub of collaboration, digital innovation, open scholarship, and
creativity. We provide the best possible access to a wide-range of resources in
multiple formats and world-renowned special collections and actively contribute
to student success and faculty productivity through teaching and research
services in alignment with the University’s strategic priorities. Our strategic
vision is to embrace innovation and AI as key components in achieving our
goals. As the largest academic research
library on Long Island, the Libraries serve as a vital resource for regional
and global communities. The Libraries’ strategic plan can be found here:
https://guides.library.stonybrook.edu/c.php?g=1314005&p=10274908
The University Libraries play a key role in advancing the University’s commitment to furthering diversity, equity, inclusion, and accessibility in our spaces, collections, services, and outreach. We have a strong commitment to diversity, equity, inclusion, and accessibility values in our hiring, training, and daily work practices where differences are acknowledged, respected, and celebrated. We welcome candidates who genuinely embrace the empathy, courage, self-reflection, and intentionality of a diverse and inclusive workplace to apply.
Special Notes:
This is a full-time
appointment. FLSA Non Exempt position, eligible for the overtime provisions of
the FLSA.
In addition to the
employee’s base salary, this position is eligible for $4,000 UUP annual
location pay, paid biweekly.
For this position,
we are unable to sponsor candidates for work visas.
***Out-of-State
Applicants: Please note as a condition of employment and in order for this
position to be tendered, the successful incumbent will be required to provide
evidence of a valid license and driving abstract from the state issuing the
license within five business days of a conditional offer and must obtain a NYS
driver’s license within 30 days of start date.
Resume/CV and cover
letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.
Visit our WHY WORK HERE page to learn about the total rewards we offer.
Job Number: 2601469
Official Job Title: Instructional Support Associate
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: HSC Library
Schedule: Full-time
Shift :Day Shift Shift Hours: 8:30 AM – 5:00 PM
Posting Start Date: May 21, 2026
Posting End Date: Jun 4, 2026, 11:59:00 PM
Salary: $51,261 – $54,000
Appointment Type: Term
Salary Grade:SL2
SBU Area: Stony Brook University
