Library Clerk 2 – 1904400


Required Qualifications: As per Civil Service Guidelines. Must have taken and passed the specific job related Civil Service Exam and be reachable on the appropriate Civil Service list. 70.1 Transfers are encouraged to apply. 70.1 Transfer Candidates must have been appointed from a Civil Service List and have served permanently in an appropriate title(s) for one year. Transfers must be within two salary grades.  The Civil Service list for this position might provide insufficient acceptors, therefore, a provisional appointment may be made.   Any provisional appointee will be required to take, pass and be reachable on the next Civil Service examination to be permanently appointed.

Brief Description of Duties: Library Clerks perform and/or supervise specialized library clerical activities in support of a library program, such as organizing and maintaining the library collection, helping customers locate information, maintaining and creating online databases, and directing the acquisition, shelving, and rebinding of books. Incumbents are responsible for one or more organizational units within the library, such as Public Reader Services, which may include Circulation, Interlibrary Loan, Special Collections and Periodicals, Acquisitions, or Technical Services.

LIBRARY CLERK 2 performs specialized library clerical duties in support of one or more of the units mentioned above. May supervise subordinate staff and/or provide direction to student workers in the performance of library activities.


  • Performs copy cataloging, including description, subject analysis and assignment of the classification number.
  • Assists cataloger in preparing original cataloging for monographs and serials, and establishing authority records.
  • Performs bibliographic database maintenance, detects and corrects bibliographic errors, eliminates duplicate records, restores missing records, and processes adders, additions, withdrawals and transfers.
  • Catalogs materials in other formats, such as CD-ROMs, DVDs, videotapes and computer software and revises the processing of cataloged materials done by other clerical staff.
  • Creates and maintains serial control records, including publication patterns, in the library database.
  • Checks-in newly received serials.
  • Creates and maintains routing lists where appropriate.
  • Links volumes to appropriate bibliographic record in the local database.
  • Assists the professional librarian with the upkeep of serials holdings in the online database.
  • Works to acquisition library materials by searching Online Computer Library Center (OCLC) records or other bibliographic sources to assist with collection development.
  • Receives approved purchase orders and sends orders to vendors.
  • Exports records from OCLC or other bibliographic sources into the library database.
  • Electronically maintains accounts for individual vendors.
  • Electronically processes invoices and credits.
  • Electronically maintains standing orders and unpacks and processes monographs and serial items that are received for check-in and cataloging. 
  • Designates and tags appropriate serial titles for binding.
  • Supervises the preparation of serials for binding.
  • Processes new requisitions in the electronic database from the library’s binding company, to indicate the proper title, volume, and date; prepares worn or damaged materials for rebinding or repair.
  • Acts as liaison with binding company for library; supervises the processing of materials upon return from the bindery.
  • Assists with the preservation of library materials.
  • Performs repairs to general collection materials.
  • Creates images of library materials to preserve content and provide access.
  • Assists library customers.
  • Provides assistance with accessing electronic reference sources and using electronic equipment.
  • Helps customers locate materials, answers questions, and makes referrals to the Librarian.
  • Library Clerks 2 may also assist in training newly hired personnel as well as other library staff. Incumbents may also supervise Student Assistants.   
  • Other duties as assigned as appropriate to departmental rank and mission. 

Special Notes:  This is a full-time position, 37.5 hours per week, Monday through Friday, 8:30 a.m. to 5:00 p.m.  FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.  Internal and external search to occur simultaneously.  Mandatory rehire roster candidates have preference.

The selected candidate must successfully clear a background investigation.

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Official Job Title: Library Clerk 2

Job Field: Civil Service Positions

Primary Location: US-NY-Stony Brook

Department/Hiring Area: Stony Brook University Libraries-Stony Brook University

Schedule: Full-time 

Shift: Day Shift

Shift Hours: Monday through Friday, 8:30am – 5:00pm 

Pass Days: Sat, Sun

Posting Start Date: Jan 8, 2020

Posting End Date: Jan 22, 2020, 11:59:00 PM

Salary: As per civil service guidelines

Salary Grade: SG9

Appointment Type: Permanent